Event Display Artwork: Keep Every Print Surface on the Approved Revision活动展示图稿：如何确认每个展示面使用正确版本

Use one artwork register for the event, with a separate row for every visible surface. The register should show what was approved for the backdrop, entrance banner and counter sign at the moment the production files were released. Keep a reference image beside each row so someone checking the print proof can recognise the design without opening a folder of working files. Record the zone, surface name, finished visible area, latest file name, revision number, status and approval owner. For example, the welcome banner might use WB-04 while the photo wall remains at PW-02. These surfaces can share a sponsor logo without sharing a revision number. Add the source version of shared logos or other common assets in a separate column. When a sponsor name changes, check the affected rows one by one. Update the surfaces that actually contain the changed text, mark their earlier files as superseded and reissue the release list. Ask each production contact to acknowledge the exact filename and revision. A new cover email alone leaves ambiguity about which earlier approvals remain valid. Send the register with one marked venue plan and only the released files. At proof review, match the revision to the layout and check that the orientation and visible crop correspond to the assigned surface. Keep the final proof and the approval date against its own row.

Related sourcing guide: Branded Balloon Orders: Freeze the Artwork Revision

一场活动用一份图稿台账，每个可见展示面占一行。背景、入口横幅和柜台标牌各自记录正式放行时批准的文件。行内附上低分辨率参考图，复核印样时可直接比对大体内容、方向和版面，减少在多份工作文件之间来回寻找的时间。 记录场地区域、展示面名称、最终可见面积、文件名、版本、审批状态和负责人。例如入口横幅用 WB-04，合影墙可继续用 PW-02。两处都印同一赞助标志时，各自的图稿版本仍独立。在专门一列记录共享标志或插画的源文件版本，便于集中查找受影响的成品。 赞助商改名后，逐行检查哪些成品出现了该名称。更新受影响的展示面，标记对应旧版为已替换，再发出最新放行清单。要求各制作方确认收到的具体文件名与版本，原先未被替换的图稿按旧批准记录执行。 交付时随台账附一张带点位编号的场地图和本次放行文件。收到印样后，先对照台账检查版次，再比对所在区域的画面朝向、裁切范围及成品外观。最终印样和确认日期留在该展示面的对应行，方便换人时继续追溯。

配套采购指南：品牌气球订单：怎样锁定图稿版号